Operations Assistant

Role Purpose To provide secretarial and administrative support to UK Consultancy team on a daily basis to ensure that their needs and the clients’ needs are met at all times. This role will be supporting the Midlands and South Building Consultancy team. Key Responsibilities - An understanding of the teams’ priorities including diary management. This involves organising travel arrangements, client and internal meetings, lunches and dinners. - Organisation of internal and external events including client entertaining and network events - Creation of Letters and PowerPoint presentations from scratch to a high standard - Preparation of outgoing correspondence and various other document. - Dictation typing, amending, formatting and binding reports - Creating agendas/collating all papers ahead of meetings - Full management of filing/e-filing/archiving - Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary - Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts - Travel and expenses management - Administrative duties for the business’ one team Charity Partner, Shelter in accordance with supporting the Exec Director - Other ad hoc tasks as and when required Person Specification/Requirements - Prior PA/Secretarial experience - Experience of working with internal/external clients - Ability to work proactively and co-operatively - Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met - Pro-active and enjoys working autonomously and as part of a wider team - Being ‘one step ahead’, i.e knowing where they need to be, when and with the right paperwork - Maintains a positive attitude towards routine tasks - Accurate and exceptional attention to detail - Extremely professional and approachable whilst also being adaptable - Understands and appreciates the importance of using discretion - Team player who deals effectively with colleagues and clients - Excellent IT skills (Word, Excel, MS Outlook & PowerPoint) for the production of high quality documents, reports, correspondence, diary and email management - Excellent communication skills, both verbally and in writing Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.