Team Secretary – Higher level Pharmacy

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included. The role: This is an exciting opportunity for an enthusiastic, self-motivated and committed Administrator to join the East Renfrewshire HSCP Pharmacy Team, providing secretarial and administrative support. You will involve a varied and interesting range of administrative duties, as outlined in the job description, to support the Pharmacy Team. This role does not meet the eligibility criteria for a Skilled Worker visa or a Heath and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (COS) Duration, Location, and Working Pattern: Tenure : Permanent Location: Eastwood HCC, Drumby Cres, G76 7HN Working pattern: Monday to Friday Please note the salary is Pro Rata for part-time hours. Key responsibilities: You will provide secretarial and administrative support to the Pharmacy Team, undertaking a varied range of administrative duties. They will be required to work with a high degree of accuracy, prioritise their workload effectively and demonstrate good planning, time management and organisational skills. You will be expected to work without supervision, using your own initiative while working within relevant protocols and procedures. A flexible approach and the ability to work effectively as part of a team are essential. The role also requires excellent written and verbal communication skills and competence in the use of a range of computer packages, office equipment and systems. Knowledge, training, qualifications and/or experience required to do the job: Full proficiency in computer skills, including all aspects of Microsoft Office and Microsoft Outlook. Competence in the use of a range of computer packages, evidenced through experience or formal qualifications, e.g. ECDL. HNC/SVQ3 in Secretarial Studies/Business Administration or equivalent experience/qualification. Knowledge of working in an office environment. Knowledge of the operation of office equipment and systems. Excellent written and verbal communication skills. Good command of written and verbal English. Excellent planning, organisational and time management skills. Ability to work independently, use own initiative and prioritise workload effectively. Ability to work flexibly and as part of a team What we offer: We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities. As an NHS Scotland employee, you will be entitled to: A minimum of 27 days annual leave, increasing with length of service, plus public holidays Membership of the NHS Pension Scheme, including life insurance benefits Salary Sacrifice Car Benefit Scheme Development opportunities including study bursaries, e-learning and classroom-based courses Enhanced pay for working public holidays NHS discounts on a wide range of goods and services Confidential employee support and assistance, including counselling and psychological therapies Interested? If you would like to find out more, we would love to hear from you. For an informal discussion, please contact: Susan Galbraith HSCP Lead Pharmacist Telephone: 07779 983497 Email: Susan.galbraith4@nhs.scot Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates This vacancy may close early due to a high volume of applications. We recommend applying as soon as possible to avoid disappointment. AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own. Show us the real you: Your application should reflect your skills, experience, and motivations authentically. Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers. Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements. Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool. NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various” , we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process. NHS Greater Glasgow and Clyde encourages applications from all sections of the community . We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ. By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process. 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