Executive Assistant

About The Role We are looking for an outstanding Executive Assistant for our Managing Director of our mortgage services company, Alexander Hall. You will work very closely with the Managing Director to provide administrative support on a one-to-one basis, ensuring he is making the best use of his time. This role will require you to gain a strong insight into Alexander Hall, become familiar with key personnel and understand the organisation’s aims and objectives. Strong organisational and communication skills, attention to detail, confidence, loyalty, discretion and confidentiality are essential attributes for this role. Main Responsibilities: • Acting as the first point of contact on behalf of the MD, liaising with external personnel, suppliers and staff. • Dealing with incoming emails and post, often corresponding on behalf of the MD. • Organising the MD’s social diary of breakfasts, lunches, dinners and evening engagements, booking venues and overnight accommodation as necessary. • Managing a constantly changing and very busy diary in outlook. • Organising external and internal meetings, any necessary travel and ensuring the MD is fully prepared for meetings. • Producing agendas, documentation, expense reports, briefing papers, reports and presentations as requested by the MD. • Sourcing, negotiating fees, booking venues and full event management for companywide events such as incentive trips, awards nights and team building days. • Writing and handling external and internal correspondence, screening calls and balancing priorities. • Devising and maintaining office systems, including data management and filing. • Carrying out specific projects and research such as profile writing and background reading About You We are looking for: Extensive experience providing high-level executive support to senior leadership, ideally at Managing Director or Board level Outstanding organisational skills with the ability to manage multiple priorities and competing deadlines Proven experience coordinating complex schedules, international travel, meetings and events Strong project management capability, ensuring seamless delivery of business-critical initiatives Exceptional time management skills with the ability to anticipate needs and proactively resolve challenges Highly resilient, with a proven ability to work effectively under pressure in a fast-paced environment Meticulous attention to detail and a commitment to maintaining the highest standards of accuracy Excellent written and verbal communication skills, with the confidence to liaise professionally with senior stakeholders Strong event management experience, including the coordination of internal and external corporate events Discreet and trustworthy, with the ability to handle confidential and sensitive information Proactive, adaptable and solutions-focused, with a hands-on approach to supporting senior executives About The Company Since 1992, Alexander Hall has been at the forefront of mortgage advice, growing into one of the UK's leading mortgage brokers. Our ethos is built on expert knowledge, cutting-edge technology, and access to exclusive products, ensuring a stress-free and simplified process for our clients. Our commitment to excellence is echoed in our five-star Trustpilot reviews and numerous accolades, cementing our reputation as a trusted advisor in the mortgage landscape. Embark on a journey where your potential is recognised and nurtured. At Alexander Hall, your career is not just a job; it's a pathway to success, growth, and fulfilment. Join us and be part of a team where excellence is not just pursued, it's achieved. We are regularly recognised from within our industry and very proud to have been awarded the following accolades over the last period of time; Best Broker for Customer Service - L&G Mortgage Awards 2024 Best Broker for Overall Quality – L&G Mortgage Awards 2023 Best Brokerage – What Mortgage Awards 2022 With individual advisers winning individual awards such as; Best Broker for Protection - The British Mortgage Awards 2024 Best Broker - Rising Star - The British Mortgage Awards 2024 Best Broker for First Time Buyers – The British Mortgage Awards 2023 Best New Build Broker – The British Mortgage Awards 2022 INDHP